Executive Assistant

The Executive Assistant handles a wide range of personal and executive support related tasks. Resolves problems before they escalate. Interacts with all employees, Customers, Board members, and executive team members.

• Coordinate meetings, conference calls, events, dinners, and conferences
• Administratively support select members of the Executive Team
• Arrange and coordinate complex domestic and international travel arrangements
• Manage sensitive and proprietary information with discretion and confidentiality
• Proactively manage complex calendars and remain flexible to multiple and quick changes; coordinate with the calendars of other executives and the Board of Directors
• Maintain updated knowledge of the practices and procedures of the company
• Develop strong working relationships and display superior interpersonal and communication skills with all levels of the organization, exhibiting positive and professional demeanor
• Exercise mature judgment and knowledge of the organization to balance business priorities, individual team needs, executive’s style and company policy
• May take meeting notes and create follow-up plans for executives; provide monitoring and follow-through support on action items in progress
• Prepare and submit expense reports on behalf of executives
• Perform any and all responsibilities as requested

• Bachelor’s degree or equivalent experience
• Five years of experience as an Executive Assistant supporting executive leaders at the “C” level
• Superior integrity with the ability to handle and process confidential and sensitive information
• Ability to work with discretion and tact in an environment exposed to a high level of sensitive and confidential information
• Excellent interpersonal skills; exceptional listening, verbal, and written communication skills
• Comfortable using and adapting to forward looking technology; technology savvy with ability to research topics via the internet
• Expert knowledge of MS Office, including Word, Excel, PowerPoint, Outlook, and Internet
• Highly proficient in organizing domestic and international travel
• Detail oriented with exemplary organization skills
• Ability to multi-task and work well under pressure
• Highly flexible with an ability to work independently as well as in a team setting
• Very punctual, regular attendance
• Ability to travel if needed
• Flexibility with overtime, often on short notice

Desired Skills and Qualifications:

• Experience as a paralegal or with legal contracts and mergers/acquisitions
• Experience with Concur/Adelman Travel
• Event-planning experience